Terms of Service and Privacy Policy

1. Acceptance of Terms

By registering for AI Days @ HES-SO 2026 ("the Conference"), you agree to be bound by these Terms of Service. If you do not agree to these terms, please do not register for the event.

2. Event Registration

Registration for the Conference requires payment of the applicable fees. All fees are in Swiss Francs (CHF) and are non-refundable unless the event is cancelled by the organizers.

3. Photography and Media

By registering for the Conference, you acknowledge and agree that you may appear in photographs, videos, and other media captured during the event. These materials may be used by HES-SO, the Swiss AI Center, and event partners for promotional purposes, including but not limited to websites, social media, press releases, and marketing materials.

4. Code of Conduct

All attendees are expected to behave professionally and respectfully toward other participants, speakers, sponsors, and staff. Harassment, discrimination, or disruptive behavior will not be tolerated and may result in removal from the event without refund.

5. Liability

The organizers are not liable for any loss, damage, or injury to persons or property during the Conference. Attendees participate at their own risk.

6. Changes to the Event

The organizers reserve the right to modify the event schedule, speakers, venue, or format without prior notice. In the event of cancellation, registered attendees will be notified and refunds will be processed.

1. Information We Collect

When you register for the Conference, we collect the following personal information:

• Full name (first name and last name)
• Email address
• Company or organization name
• Job title
• Sector
• Company size
• Selected event days (for multi-day registration)
• Payment information (processed securely through Braintree)

2. How We Use Your Information

We collect and process your personal data for the following purposes:

• To process your registration and payment for the Conference
• To communicate important event information, updates, and changes
• To provide you with event materials, badges, and access credentials
• To improve future events through analysis of aggregated attendance data
• To comply with legal and regulatory requirements
• To send you marketing communications (only with your consent)

Your data is used for internal purposes by HES-SO and the Swiss AI Center. Aggregated, anonymized data may be shared with event partners and sponsors for statistical analysis and reporting purposes. We do not sell your personal information to third parties.

3. Data Storage and Security

Your personal data is stored securely on Cloudflare's infrastructure. Payment processing is handled by Braintree, a PCI-compliant payment processor. We implement industry-standard security measures to protect your information from unauthorized access, disclosure, or destruction.

4. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, including for event management, follow-up communications, and legal compliance. You may request deletion of your data at any time by contacting us at ai-days@swiss-ai-center.ch.

5. Your Rights

Under Swiss and EU data protection laws, you have the following rights:

• Right of access: You can request a copy of the personal data we hold about you
• Right to rectification: You can request correction of inaccurate or incomplete data
• Right to erasure: You can request deletion of your personal data
• Right to data portability: You can request your data in a machine-readable format
• Right to object: You can object to processing of your personal data for certain purposes

To exercise any of these rights, please contact us at ai-days@swiss-ai-center.ch.

6. Third-Party Services

We use the following third-party services to operate the Conference:

• Cloudflare: Website hosting and content delivery
• Braintree: Payment processing (PCI-compliant)
• Resend: Transactional email sending

These services have their own privacy policies and security measures. We encourage you to review their policies to understand how they handle your data. For more information about cookie usage, please see our Cookie Policy below.

7. Contact Information

If you have questions about these Terms of Service or Privacy Policy, or wish to exercise your data protection rights, please contact us:

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. Your continued use of our services after changes are posted constitutes acceptance of the updated policy.

1. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

2. How We Use Cookies

We use the following types of cookies:

3. Third-Party Cookies

The following third-party services may set cookies when you use our website:

• Cloudflare: Our hosting provider uses cookies for security, bot management, and performance optimization.Cloudflare Privacy Policy
• Braintree: Our payment processor uses cookies for fraud prevention and secure payment processing.Braintree Privacy Policy

4. Your Cookie Choices

You have control over non-essential cookies. You can:

• Accept all cookies via our cookie banner
• Reject non-essential cookies
• Manage your cookie preferences in detail
• Change your preferences at any time by clicking the "Cookie Settings" link in the footer

Please note that blocking some types of cookies may impact your experience on our website and the services we can offer.

5. Browser Controls

Most web browsers allow you to control cookies through their settings. However, if you use your browser settings to block all cookies (including essential cookies), you may not be able to access all or parts of our website.

6. Changes to Our Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in our cookie usage or for other operational, legal, or regulatory reasons. Please revisit this page regularly to stay informed about our use of cookies.